How It Works
Our process is simple, transparent, and fast. Here's what to expect.
Tell Us What's Slowing You Down
You fill out a quick form describing your biggest bottleneck. Or we hop on a call. Either way, we listen for 30–60 minutes and take detailed notes.
What we're looking for:
- Where does your team spend the most manual time?
- What are your current tools and systems?
- Who's involved in the workflow?
- What would success look like for you?
Timeline: You initiate. We respond within 24 hours.
We Scope and Price It in 48 Hours
We analyze your workflow, map your tool integrations, and estimate the work. We'll come back with a fixed quote, timeline, and what you'll get.
Our deliverable:
- Detailed project scope (what's in, what's out)
- Fixed price (no hourly billing surprises)
- Timeline to completion
- Support plan after launch
- Clear statement of what you'll own when it's done
Next: You approve and we move forward, or we part as friends.
We Build It With Our AI Platform
Our team uses our internal AI infrastructure to build your automation. No off-the-shelf tools. Custom-built for your specific workflow.
How we work:
- We build on our proprietary AI platform (faster, cheaper than traditional dev)
- Daily or every-other-day check-ins so there are no surprises
- We test thoroughly. Your automation will work on day one
- You get visibility into progress the whole time
Timeline: Typically 1–3 weeks depending on complexity.
You Get a Working System With Full Docs
We hand you a production-ready automation, documentation, training, and 30 days of support to make sure your team feels confident running it.
You receive:
- The running automation in your environment
- Complete runbook (how it works, when to use it, what to do if it breaks)
- Video walkthrough
- Training session with your team
- 30 days of direct support via email or Slack
Ownership: You own the automation completely. It's yours forever.
We Stick Around If You Want
After 30 days, you can go solo or bring us on as a retainer partner for ongoing optimization and new automations as your business grows.
Your options:
- Go it alone: We've given you everything you need
- Retainer partnership: We continuously optimize and build new automations
- One-off projects: Come back anytime you have a new workflow to automate
No lock-in: You're never forced to keep working with us. We earn that relationship every month.
What Makes Our Process Different
Fixed Pricing
We quote scope, price, and timeline upfront. No surprises. No "we ran into something unexpected" invoices.
You Own the Automation
It's not SaaS. It's not subscription. You own the system completely. It's yours forever.
Working Software First
We deliver a production-ready automation, not a plan. Day one it works. Day one it saves your team time.
Internal AI Platform
We own our infrastructure. That means we move faster and charge less than agencies that bill hourly or rent tools.
Real People
No outsourced team. No hand-off to contractors. You work with the same people who built your automation.
Transparency Always
Regular check-ins, clear communication, honest timelines. We'll tell you if something's hard or if we need to adjust scope.
From Idea to Live: Typical Timeline
Form or call. We respond within 24 hours.
30–60 min conversation. We ask the hard questions.
Fixed quote, timeline, scope. You approve or we iterate.
We build. You get daily check-ins. Average 8–12 days for a single automation.
QA, runbooks, video walkthrough, training prep.
Automation goes live. You own it. We're here for 30 days of support.
In short: From first conversation to live automation, typically 3–4 weeks.
Frequently Asked Questions
What if my workflow is too complex for a fixed quote?
We break it into phases. Phase 1 is a smaller scope with a fixed price. Once that's live, we scope Phase 2. This keeps risk low for you.
What if the automation breaks after launch?
That's why we offer 30 days of included support. We'll fix bugs and optimize. If something goes wrong after 30 days, we'll help. We're fair about pricing for post-warranty support.
What tools can you integrate with?
Most major platforms: Slack, email, Zapier, Make, Google Workspace, Microsoft 365, Salesforce, HubSpot, Stripe, QuickBooks, and many others. During scoping we'll confirm what's possible with your specific stack.
What if I don't have access to technical details?
That's okay. We'll ask you the right questions to understand your workflow. If we need technical info, we'll ask you to intro us to whoever manages your systems.
Can you help us pick which automation to do first?
Yes. Start with an Automation Audit. We'll identify your top opportunities and prioritize them by difficulty and ROI.
Do I need to hire someone to maintain the automation?
No. Most automations run without ongoing management. If you want continuous optimization or new automations as you grow, that's where a retainer partnership makes sense.
Ready to Get Started?
Your first conversation is free. Let's talk about what's slowing you down.
Start Here